The establishment of a travel policy is of major importance to an organization for controlling travel and entertainment expenses. Employees cannot be expected to follow guidelines when there are no guidelines to follow. Consequently, many employees do not take advantage of cost saving opportunities that can dramatically reduce the travel costs incurred by an organization.
When employees are aware of budgetary constraints, they respond accordingly. A policy encourages compliance among travelers by setting reasonable guidelines, explaining the rationale behind them and describing penalties for non-compliance. A strong policy also provides negotiating leverage for a company, to indicate to a potential supplier its ability to move volume and market share.
The solution is proper planning and management of the travel budget, in combination with a solid travel policy. There is no standard policy that will satisfy every corporation. SAAD Travel Corporate Services will help you design, implement and update a complete written travel policy, detailing set procedures for travelers to follow. By following the policy, your people will be able to sustain maximum control and savings for the company.